Category Archives: MS Teams

July 31, 2025 · 9:58 AM

X1 Achieves Record Growth as Numerous Fortune 500 Companies Standardize on X1 Enterprise

By Larry Gill

X1 Discovery is having a record-breaking year, with dozens of Fortune 500 companies and leading law firms adopting the X1 Enterprise Platform to transform how they approach eDiscovery collection, early case assessment, and information governance. In an era when overcollection and skyrocketing legal costs strain corporate budgets, these organizations are choosing X1 to gain immediate insight into their data, dramatically reduce costs, and ensure defensible, repeatable processes—all while maintaining complete control over their information. This surge in adoption reflects X1’s position as the industry’s trusted solution for modern, efficient, and targeted enterprise eDiscovery.

The X1 Enterprise Platform is an industry-leading eDiscovery and information governance solution that empowers organizations to search, identify, analyze, and act on their data in-place, wherever it resides. X1 uniquely addresses Microsoft 365—including robust Teams support—laptops, file servers, and other cloud and on-premises sources, giving legal and compliance teams unparalleled reach and control. Dozens of major enterprises and AM Law 100 firms have now standardized on X1, recognizing it as the most effective solution for managing M365 content—often outperforming even Purview Premium—while also covering on-premises data sources seamlessly. By enabling a highly targeted, efficient, index-in-place approach, X1 provides immediate, pre-collection visibility, streamlining search, analysis, remediation, and collection workflows like never before.

Here are the top three reasons why leading organizations are adopting X1 Enterprise in record numbers:

  1. Significant Return on Investment
    Corporate legal departments that implement X1 consistently realize up to 90% in “hard” cost savings. X1’s powerful in-place search and pre-collection filtering enable teams to collect only what is needed, achieve true proportionality, and eliminate massive outsourced processing and project management fees. Many organizations are even scaling back or eliminating costly Purview Premium licenses altogether, all while mitigating risk with a defensible and repeatable collection process.
  2. Unmatched Speed and Scalability
    X1 delivers speed and scalability that no other solution can match. It can search across thousands of laptops and multiple terabytes of M365 or file share data within minutes, quickly pinpointing responsive data for precise collection or remediation. All indexed data stays securely behind the corporate firewall or in a private cloud. Unlike legacy tools that overpromise and underdeliver, X1 is proven to work and scale as advertised, backed by real-world case studies and customer success stories.
  3. Multiple Use Cases Beyond eDiscovery
    Beyond eDiscovery, corporate legal and compliance teams leverage X1 to locate and remediate sensitive personal information (PII), defensibly purge redundant or non-compliant data, support due diligence and data separation during M&A transactions, and handle GDPR Data Subject Access Requests (DSARs) and other data privacy obligations—making X1 a true multipurpose platform for enterprise information governance.

In today’s data-driven world, X1 Enterprise is more than a solution—it’s a strategic advantage. For organizations serious about controlling eDiscovery costs, reducing risk, and gaining immediate insight into their data, X1 is the clear choice.

Interested in learning more about how to dramatically reduce your costs and compliance risks? Schedule a briefing today at sales@x1.com or visit www.x1.com/solutions/x1-enterprise-platform.

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Filed under Authentication, Cloud Data, Corporations, Cybersecurity, Data Audit, eDiscovery, eDiscovery & Compliance, Enterprise eDiscovery, ESI, GDPR, Information Access, Information Governance, m365, MS Teams, OneDrive, Preservation & Collection, SharePoint

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June 11, 2025 · 9:48 AM

X1 Search Version 10: A Game-Changer for Modern Enterprise Search

By John Patzakis

Enterprise search has long been a pain point for organizations—fragmented data, slow retrieval, and outdated architectures have left businesses struggling to find information efficiently, resulting in millions of hours of lost productivity. But with the release of X1 Search Version 10, a new era has arrived—one that redefines how business professionals search, discover, and act on their information across cloud and endpoint ecosystems.

And the standout features? Full integration with Slack, enhanced support for Microsoft 365, support for Gmail and Google Drive and numerous other cloud data sources, as well as improvements to our enterprise-grade speed and scalability! With version 10, you can now search Slack in tandem with your email, files, and your Microsoft 365 data sources, including Teams.

Slack and Teams have become the modern enterprise’s water cooler and meeting room rolled into one. It is where you and your colleagues have critical conversations, exchange files, and document decisions. But until now, most enterprise search tools could not index Slack effectively, let alone allow unified searching across Slack and email.

X1 Search 10 changes the game by uniquely enabling real-time search across Slack messages, channels, and attachments alongside your Outlook, M365, Google Workspace, files, and more—all in a single interface. This allows business professionals to instantly search all their key information and full context of communication threads, no matter where their conversations took place. Imagine searching, seeing, and acting on your relevant Slack chats, Teams chats, email threads, and related documents side by side, in seconds. No toggling between systems. No data blind spots. Just instant insight and supercharged productivity.

Speed, Scale, and Simplicity with Micro-Indexing
What makes this lightning-fast and massively scalable experience possible is X1’s patented search and micro-indexing architecture. Unlike legacy systems that first require inefficient, time-consuming crawlers to collect, duplicate, and then transfer the data en masse into central repositories, which is a recipe for failure, X1 indexes data in-place. This means:

• No massive data movement
• Real-time indexing at the source
• Full maintenance of user permissions and access controls
• Lightning-fast search response times—even across multi-terabyte datasets

This distributed, index-in-place model is purpose-built for today’s data environment, where critical content lives across cloud platforms (Microsoft 365, OneDrive, SharePoint, Slack), endpoints, MS Exchange Servers, and file shares. With X1, organizations get a true federated view of enterprise content—without sacrificing speed, security, information governance, or user experience.

Legacy Enterprise Search Is Officially Obsolete
Traditional enterprise search tools—built for centralized environments—are no match for the demands of the modern workplace. As data continues to fragment across cloud platforms, remote endpoints, and collaboration apps like Slack and Teams, the old Enterprise Content Management (ECM) model of copy and migration to centralized indexing is completely untenable in terms of the laws of physics as well as creating significant security and governance risks.

X1 Search leapfrogs past those outdated architectures. With native support for Slack, robust Microsoft 365 integration, and enterprise-grade security and scalability, X1 enables rapid search and collection across the full digital workplace.

No more hours of lost productivity per week. Just real-time, precise search across your enterprise data—wherever it lives.

X1 Search Version 10 is now available. Ready to see it in action? Watch a 4-minute demo or obtain a free trial license (no credit card required) now.

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Filed under Best Practices, Business Productivity Search, Cloud Data, Corporations, Desktop Search, Enterprise Search, Hybrid Search, Information Management, m365, MS Teams, OneDrive, productivity, Records Management, SharePoint, X1 Search 10

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May 20, 2025 · 12:04 PM

Law Firms and Major Enterprises Are Rapidly Moving to X1 Search As Traditional Enterprise Search Becomes Obsolete

By John Patzakis and Chas Meier

Are you tired of wasting hours each week fruitlessly searching across emails, documents, cloud services, and local drives? You’re not alone. Law firms and major enterprises are increasingly recognizing the inherent limitations of legacy enterprise search solutions and turning decisively toward X1 Search.

X1 Search delivers a revolutionary user-based search experience that dramatically boosts productivity. Demand for X1 Search has skyrocketed this year—one major federal agency is expanding from 20,000 to over 40,000 licenses to equip every employee. Nearly half of AMLAW 100 firms now deploy or are actively considering X1. Why this rapid shift?

Traditional enterprise search solutions are fundamentally broken in today’s hybrid-cloud enterprise landscape. They rely heavily on outdated architectures that require mass data duplication and centralization—approaches rendered obsolete by remote work and distributed platforms such as Microsoft 365 and Google Workspace. Specifically, traditional tools face:

  1. Scalability Roadblocks: Centralizing terabytes of distributed unstructured data is now effectively impossible in the modern enterprise.
  2. Incompatibility with Modern Platforms: Legacy systems struggle to integrate effectively with platforms like Microsoft 365 due to restrictive APIs and loss of security permissions when the data is copied and exported en masse.
  3. Regulatory and Governance Challenges: Mass duplication of sensitive data violates critical data protection regulations and contradicts fundamental information governance principles. The GDPR specifically mandates data minimization, particularly when viable alternative technologies exist, as evaluated through a Data Privacy Impact Analysis (DPIA).

Employees in modern organizations effectively have two viable search options: the limited native Windows search or the robust, efficient capabilities of X1 Search. Microsoft Copilot itself recently highlighted X1 Search’s advantages:

“X1 Search offers advanced indexing, instant search-as-you-type capabilities, powerful filtering, keyword highlighting, and document/email previews, significantly surpassing standard Windows Search. Moreover, X1 seamlessly searches across emails, documents, cloud storage, archived data, and more—far beyond Windows Search capabilities.”

X1 Search introduces an entirely new, distributed search architecture uniquely suited to today’s enterprise environments:
• Distributed Micro-Indexing: Patented technology ensures secure, permission-aligned indexing, granting employees immediate, secure access to authorized data only.
• No Mass Data Duplication: Interact directly with original documents without unnecessary duplication, ensuring compliance and efficiency.
• True Federated Search: Search instantly and iteratively across M365, Google Workspace, Slack, and local data sources within a single unified search field—a capability unmatched by any other solution.

The latest X1 Search transcends desktop limitations, instantly searching Microsoft Email, Teams, Slack, OneDrive, SharePoint, local files, and now Google Drive and Gmail, all from one intuitive interface. This empowers users to reclaim hours each day, dramatically boosting productivity.

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Filed under Best Practices, Business Productivity Search, Cloud Data, Corporations, Data Audit, Desktop Search, eDiscovery, Enterprise Search, ESI, GDPR, Google Workspace, Hybrid Search, Information Governance, Information Management, m365, MS Teams, OneDrive, SharePoint

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October 29, 2024 · 10:54 AM

Microsoft Copilot Explains Why X1 Search is Far Better than Windows Search

By Chas Meier

We’ve been hearing a lot of good things about Copilot, Microsoft’s generative AI chat bot. So, we asked Copilot the following prompt:

“Is X1 Search better than the standard Windows Search?

Here is Copilot’s reply in full:

“Yes, X1 Search offers many advantages over standard Windows Search, especially if you’re dealing with large volumes of documents and emails. It integrates with multiple data sources, provides faster and more efficient searches, and offers advanced filtering and preview options that standard Windows Search lacks. For someone in your line of work, X1 Search could be a real game-changer.”

Intrigued, we explored further:

“What are the advantages of X1 search over standard Windows search?

Copilot:

“Great question! Here are some key advantages of X1 Search over standard Windows Search:

  1. Unified Search Across Multiple Data Sources: X1 Search can search across emails, documents, local files, cloud storage (like Google Drive, OneDrive, Box), and even archived emails. Windows Search, on the other hand, is limited to your local files and doesn’t integrate as seamlessly with cloud services.
  2. Speed and Efficiency: X1 Search uses advanced indexing and fast-as-you-type search capabilities, allowing you to find information almost instantly. Windows Search can be slower, especially when dealing with large volumes of data.
  3. Advanced Filtering and Preview Options: X1 Search offers powerful filtering options, keyword highlighting, and full fidelity previews of documents and emails without needing to open them fully. This makes it easier to quickly identify relevant information. Windows Search lacks these advanced features.
  4. Integration with Email and Collaboration Tools: X1 Search integrates deeply with email clients like Outlook and Microsoft Teams, allowing you to search through emails, attachments, chats, and more. Windows Search doesn’t offer this level of integration.
  5. Cloud Data Search: X1 Search can index and search data stored in cloud repositories like Google Drive, OneDrive, and Box, which Windows Search doesn’t support.
  6. User Friendly Interface: X1 Search provides a simple, unified interface with over 50 refine columns, making it easy to navigate and find exactly what you need. Windows Search’s interface is more basic and less intuitive.

Does this help clarify the advantages for you?”

Yes, it does! Thank you, Microsoft Copilot! We could not have said it any better.

X1 Search is available for individual purchase on the X1 website and large volume, enterprise purchase by contacting X1 at sales@x1.com. To learn more about X1 Search visit  www.x1.com/solutions/x1-search.

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Filed under Best Practices, Business Productivity Search, Cloud Data, Corporations, Desktop Search, eDiscovery, Enterprise eDiscovery, Enterprise Search, ESI, Google Workspace, Hybrid Search, Information Access, Information Management, m365, MS Teams, OneDrive, productivity, SharePoint, X1 Search 9

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July 23, 2024 · 10:55 AM

Enterprise Search is Dead. A New Approach is Here.

By John Patzakis

In today’s fast-paced digital world, employee productivity hinges on robust enterprise search capabilities that allow quick and easy retrieval of an organization’s documents, emails, and other unstructured data. Despite the critical nature of this capability, many organizations have historically invested considerable time, money, and effort into now-obsolete tools built on flawed enterprise search architectures. These legacy tools, often ineffective, have become completely untenable in the era of remote work and the widespread use of platforms like Microsoft 365 and Google Workspace (formerly G Suite).

The Limitations of Traditional Enterprise Search
Traditional enterprise search architectures rely on gathering all relevant data through crawling and mass migration tools, centralizing it into a single repository. This approach, though prevalent for years, has significant drawbacks:

  1. Security and Governance Risks: Duplicating and then centralizing sensitive data in a single repository creates a prime target for cyberattacks, runs afoul with data protection regulations, and is completely contrary to information governance principles.
  2. Scalability Issues: The sheer volume of data in modern enterprises, often amounting to hundreds of terabytes, makes central repositories impossible.
  3. Incompatibility with Modern Platforms: Legacy systems are ill-suited to integrate with platforms like Microsoft 365, which are now dominant in enterprise environments.

Duplicating vast amounts of sensitive data and centralizing it in an external repository is not only risky but also extremely impractical. Despite this, some vendors continue to push these outdated solutions, ignoring the evolving needs of modern enterprises.

X1 Search: A Revolutionary Approach
X1 Search addresses these challenges with a game-changing approach that offers a distributed, individualized enterprise search workflow. This innovative architecture brings several key benefits:

  1. Distributed Index and Search In-Place Technology: X1’s proprietary and patented technology enables scalable search capabilities while maintaining robust security. Each employee has an individual search index aligned with their permissions, ensuring they only access data they are authorized to see.
  2. No Mass Data Duplication: Unlike traditional systems, X1 does not require the mass duplication of data. Users interact with original documents and emails, facilitating actions like opening, replying to, or forwarding them directly from the search interface.

Enhancing Productivity with Unified Search
The latest iteration of X1 Search transcends its desktop origins, offering the ability to instantly search across various platforms, including Microsoft email, Teams, OneDrive, SharePoint, as well as local files and emails, all within a single unified interface. This powerful capability can significantly boost productivity, saving users hours each day by streamlining access to critical information. Additionally, X1 Search now supports Google Drive and Gmail, broadening its utility across different cloud ecosystems.

User Experience and Endorsements
A critical aspect of X1 Search’s success is its excellent user experience. With over 100,000 users, the solution has garnered widespread acclaim. Max Underwood, a long-time user from a large defense contracting firm, states, “X1 Search is my go-to, must-have search application on my desktop. Nothing even comes close to matching X1 Search’s speed and accuracy in finding what I am looking for exactly when I need it.”

Conclusion
As organizations navigate the complexities of remote work and vast amounts of unstructured data, traditional enterprise search solutions fall short. X1 Search’s innovative approach, leveraging distributed index and search in-place technology, offers a secure, scalable, and user-friendly alternative. By eliminating the need for mass data duplication and providing a unified search experience across multiple platforms, X1 Search is setting a new standard for enterprise search capabilities, empowering employees and enhancing productivity in the modern digital workplace.

X1 Search is available for individual purchase on the X1 website and large volume, enterprise purchase by contacting X1 at sales@x1.com. To learn more about X1 Search visit www.x1.com/products/x1-search.

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Filed under Best Practices, Business Productivity Search, Cloud Data, Corporations, Desktop Search, eDiscovery, Enterprise eDiscovery, Enterprise Search, ESI, Google Workspace, Hybrid Search, m365, MS Teams, X1 Search 9

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